Privacy Statement

Introduction

Recruit a Student Personeelsdiensten B.V. attaches great importance to the careful and secure handling of privacy-sensitive information of its website visitors, candidates, employees and self-employed workers. That is why we have drawn up this privacy statement. We treat and protect the personal information entrusted to us with the utmost care.

With this privacy statement we explain how, in various situations, we handle your personal data in accordance with the General Data Protection Regulation (GDPR). This version is dated 7 June 2018.

Who we are

Recruit a Student Personeelsdiensten B.V. (and our branches in Amsterdam, Breda, The Hague, Eindhoven, Enschede, Flevoland, Leeuwarden, Rotterdam, Schiphol, Tilburg, Utrecht, Belgium, Germany and the UK, Senior Drivers, SeniorStaffing and TopTalent Detachering). We are located in Breda, Ginnekenweg 32. We are responsible for processing your data.

We are the controller within the meaning of the GDPR and therefore determine the purposes and means of the processing of personal data.

We sometimes engage other companies to perform services for us. In these situations we remain responsible for the processing of your personal data. We conclude contractual agreements with these companies regarding the handling of your personal data, so that your privacy remains safeguarded.

Technical information

When you visit our website, it automatically collects information about (the devices of) our visitors. This concerns, for example, information about the device with which the website is visited, the IP address of your device, the IP address of your internet service provider, the operating system you use, the date and time of your visit, the internet address of the website from which you linked directly, the pages you visit and the information you view on the website, the geo-location where you are situated and the material you send to and download from the website.

We use this technical information to manage the website and to improve the quality and effectiveness of our website.

Our websites use cookies and web statistics. This enables us to see how visitors use our website. In this way we can better adapt our website to the user preferences of our visitors.

Cookies are small pieces of information that are stored on your computer. During a subsequent visit to our website these small pieces of information are recognised, which makes your visit easier. You can read more about our cookie policy on the website.

When do we collect your personal data?

In the following cases we are permitted to store and process your data:

If you have given us consent for the processing of your personal data for one or more specific purposes.
If processing is necessary for the performance of a contract to which you are a party, or in order to take steps at your request prior to entering into a contract.
If processing is necessary for compliance with a legal obligation to which we are subject.
If processing is necessary in order to protect your vital interests or those of another natural person.
If processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.
If processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or your fundamental rights and freedoms which require protection of personal data.

Why do we collect your personal data?

Your personal data is used to provide our HR services to you as effectively as possible, including temporary staffing, secondment, mediation, online staffing, payroll administration, personnel management, personal development & employability and recruitment & selection.

We use your data for the purposes listed below:

To match supply and demand in the labour market.
To inform you about interesting offers regarding our products and services and those of third parties.
To record hours worked and process them in our payroll system.
To assess your suitability and availability in connection with mediation for permanent or temporary work or an assignment, whereby test results may also be used.
To contact you with commercial offers, newsletters and promotional campaigns that may be of interest to you, only if you have signed up for this (opt-in).
To enter into and maintain an employment or personnel/mediation relationship with you and to carry out the relevant administration.
To comply with our reintegration obligations and the (government-imposed) objective of helping people with a greater distance to the labour market into work.
To record an assignment with the client in an agreement with the client and to maintain and perform the agreement with the client.
To process data for our clients in the context of pre-employment screening.
To promote your personal development and employability, including through training, education and tests.
For management purposes, including management information, internal controls and company security, and the performance of audits and accountants’ checks.
For quality purposes such as certification.
To apply for subsidies, premium discounts, etc.
If we have entered into an employment or personnel/mediation relationship with you: to comply with laws and regulations, including but not limited to identification, employment law, tax and social security law, fraud prevention and national and international sanctions laws.

Which personal data do we collect from you?

If you are a job seeker, candidate, seconded worker, (temporary) employee, self-employed worker and/or business relation of ours, we may process the personal data listed below. You are responsible for ensuring that the personal data you provide is correct and up to date.

Job seeker or candidate

Name and address details, email address, telephone number and other contact details
Date of birth, age, gender
Curriculum vitae (CV), information about education, internships and work experience
Data on training courses and education and/or tests that you have followed or taken yourself or through us
Data concerning availability and leave
Other data that may be relevant in the context of assessing the candidate’s suitability, such as references and testimonials and data concerning work experience
On a voluntary basis, other content with which you present yourself (video, photo)
Other data than those listed above, the processing of which is required or necessary in view of the application of the law

Seconded worker, (temporary) employee and self-employed worker

If you may work / are working / have worked for us or our clients, we may process the following data:

Name and address details, email address, telephone number, bank and/or giro account number and other contact details
Date of birth, age, gender
Curriculum vitae (CV), information about education, internships and work experience
Data on training courses and education and/or tests that you have followed or taken yourself or through us
Data concerning availability and leave
Nationality, citizen service number (BSN) & identity document (copy of identity document), any work permit
Data in the context of pre-employment screening
Data concerning the nature and content of previous mediation assignments and the termination thereof
Other data that may be relevant in the context of assessing the candidate’s suitability, such as references and testimonials and data concerning work experience
Other data related to personnel, payroll and absence registration
On a voluntary basis, other content with which you present yourself (video, photo)
Other data than those listed above, the processing of which is required or necessary in view of the application of the law

Third parties

We may transfer your personal data to other entities of Recruit a Student Personeelsdiensten B.V., our clients, subcontractors (such as data processors) who provide services or carry out assignments on behalf of Recruit a Student Personeelsdiensten B.V., suppliers, government bodies and other business relations. And in all other cases in which we may be required to do so, for example by a court order or judgment.

The provision of personal data is based on a legitimate interest, a legal obligation and/or for the performance of the contract, in accordance with the purposes described under “Why do we collect your personal data?”.

Your personal data may be transferred outside the Netherlands. We have taken the necessary measures to ensure that the transferred personal data is adequately protected.

Your rights

We consider it important that you can easily exercise your rights with regard to the processing of your personal data. If you wish to exercise one of the rights to which you are entitled and which are listed below, you can contact us as described below.

Access to and/or rectification of data

You may, at any time, request us by email, telephone or letter to indicate which (categories of) data we process about you, for what purposes, from which source the data originates and which retention periods we apply.

You may also contact us at any time to supplement, correct or delete your data. Should it unexpectedly turn out that we have provided incorrect personal data about you, we will correct this.

If you have your own secure web environment or portal, you may also be able to supplement or correct your data (partially) yourself.

When we have amended your personal data, we will inform you of this.

Restricting the processing of your data

If you do not agree with the content of the data we hold about you, you may submit a request to temporarily restrict the processing of your data. In that case we will wait with distributing your data until it is, in your opinion, correct again. You may submit a request for restriction of processing at any time by email, telephone or letter.

When we restrict the processing of your personal data, we will inform you of this.

Right to data portability

You may request the personal data we hold about you in a structured, commonly used and machine-readable format by email, telephone or letter. You are completely free to transfer this information to third parties.

Right to be forgotten

If you no longer wish to make use of our services, you may request the deletion of all your personal data. You can ask us at any time by email, telephone or letter to delete all your data.

You may also withdraw any consent you may have given for the processing of your data at any time. We will stop processing your personal data for which you had given consent. Withdrawal of your consent does not affect processing that has already taken place.

Procedure, response time and costs

We will try to handle your requests as described in this chapter as quickly as possible and at the latest within one month. We are required to verify your identity before we can comply with your requests. Your requests will in principle be handled electronically, unless this is not possible or you request otherwise.

We do not in principle charge you any costs for handling your requests, unless your requests are manifestly unfounded or excessive, or if, in exercising your right of access, you request additional copies.

Security

We do everything we can to optimally protect your personal data against unlawful use. We do this by means of physical, administrative, organisational and technical measures. For example, only authorised persons have access to the data.

If and insofar as data is provided to processors who provide services or carry out assignments on our behalf, Recruit a Student Personeelsdiensten B.V. has agreed with them that they will also optimally protect the personal data.

Retention period

Recruit a Student Personeelsdiensten B.V. does not retain personal data longer than necessary for the purpose of the processing and in accordance with the statutory retention periods.

Questions, comments, complaints or (suspected) data breach

If you have any questions, comments or complaints about how we protect your personal data, you can contact us by email, telephone or letter.

If you do not agree with our use of your personal data, you can also submit a complaint to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Data breach

If there is a (suspected) data breach, we ask you to report this immediately by email, telephone or letter.

Changes

Recruit a Student Personeelsdiensten B.V. reserves the right to amend or change this privacy statement. None of the provisions of this privacy statement are intended to create any obligation or contract between Recruit a Student Personeelsdiensten B.V. and any data subject.

Contact details

If you have any questions or comments following our Privacy Statement, please contact us:

Recruit a Student Personeelsdiensten B.V.
Ginnekenweg 32
4818 JG BREDA

Email: info@recruitastudent.nl
Telephone: 088-522 00 00

Other provisions

Dutch law applies to the provisions of this privacy statement and to any disputes arising from it.